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Time Card Calculator
This time card calculator turns a messy workweek into clear hours, overtime, and estimated gross pay in seconds.
- Runs in your browser
- Saves your draft locally
- Exports to CSV
Enter and review your time card
Choose the quickest way to enter your work time. Add Week 2 only for a biweekly pay period; it is ignored when you use one week.
Week 1
One day per line: 9am-5pm or 09:00-17:00. 12am is midnight; 12pm is noon. Never mix 17:00pm. Commas split paid periods, so unpaid breaks are not counted. An earlier end time means next day.
Start with one shift, or try an editable example above.
A work schedule is not an overtime rule. When daily and weekly thresholds overlap, the same minute is counted as overtime once.
0h 00m total · 0h 00m regular · 0h 00m OT · $0.00 gross
| Week | Regular | OT | Total | Gross pay |
|---|---|---|---|---|
| Week 1 | 0h 00m | 0h 00m | 0h 00m | $0.00 |
| Total | 0h 00m | 0h 00m | 0h 00m | $0.00 |
Applied daily entries
Only reviewed and applied weeks appear below and affect the total.
| Week | Day | Minutes |
|---|---|---|
| Apply valid entries to see daily totals. | ||
Report details Optional
These details appear only on the printed report. HourlyKit does not use them in the calculation or save them.
HourlyKit
HourlyKit Time Card Summary
Totals
| Total | 0h 00m |
|---|---|
| Regular | 0h 00m |
| Overtime | 0h 00m |
| Estimated gross pay | $0.00 |
Daily details
| Week | Day / Date | Clock in | Clock out | Unpaid break | Paid hours |
|---|
Week summary
| Week | Regular | Overtime | Total | Estimated gross pay |
|---|---|---|---|---|
| Week 1 | 0h 00m | 0h 00m | 0h 00m | $0.00 |
Calculation settings
| Hourly rate | $20.00 |
|---|---|
| OT multiplier | 1.5× |
| Weekly overtime | Enabled after 40 hours |
| Daily overtime | Off |
Estimated gross pay is before taxes, deductions, benefits, or withholding. Confirm payroll, overtime eligibility, and local rules with the appropriate employer or professional.
Why it helps
A time card calculator that shows its work.
Fast totals matter, but so does knowing which entries produced them. Review the calculation before you use the number.
See the week as one total
The time card calculator combines valid shifts, unpaid breaks, and split entries before it shows regular time, overtime, and estimated gross pay. You can inspect the applied entries instead of trusting a hidden total.
Use the schedule you already have
Start with a quick line for each day, paste a copied schedule, or switch to detailed rows. The time card calculator keeps the same calculation rules across all three entry methods.
Leave with a usable record
After reviewing the result, copy the summary, print a clean view, or export the applied entries as CSV. Your current draft stays in this browser so a refresh does not erase the week.
A simpler weekly ritual
Your hours in. A clear answer out.
No spreadsheet formulas and no account setup. Start with the format you already have.
- 01
Enter time your way
Type one shift per line, paste a full week, or open the detailed editor for split shifts.
- 02
Review every assumption
HourlyKit shows what it understood before unclear entries can affect your total.
- 03
Use the result anywhere
Copy a summary, print a clean time card, or export the applied entries as CSV.
Built for the real world
Breaks, split shifts, overnights, and overtime.
Each valid shift is calculated in whole minutes. Unpaid breaks are subtracted, split shifts are combined, and overnight shifts continue into the next day.
Weekly overtime starts at 40 hours by default. You can change the threshold, multiplier, and optional daily overtime rule before using the estimate.
Built around real work
Who uses this time card calculator?
Use it for a quick independent check whenever a workweek contains more than simple eight-hour days.
Hourly employees checking a pay period
Use the time card calculator to compare your own record with a schedule or pay stub. It gives you a transparent estimate to discuss, while leaving payroll, tax, and legal determinations to the responsible employer or professional.
Managers reviewing a small team schedule
Check whether a proposed week crosses the selected overtime threshold, whether a break was entered, and whether an overnight shift was interpreted correctly. The result is an estimate, not a replacement for an official timekeeping system.
Freelancers organizing billable time
Total completed work blocks before creating an invoice. The time card calculator can combine split shifts and export applied entries, but it does not create invoices, track clients, or decide which time is billable under a contract.
Keep calculating
One focused tool for every pay question.
Good to know
Straight answers before you use the total.
Is my information private?
Yes. Calculator inputs stay in your browser. HourlyKit does not send raw hours, pay amounts, or results to an analytics service.
Does this calculate take-home pay?
No. Results are estimated gross pay before taxes, deductions, benefits, or other withholding.
How are unreadable lines handled?
Lines that cannot be interpreted are marked as errors and do not affect the calculation. Review the message, correct the line, and apply it again.
Can I use 12-hour or 24-hour time?
Yes. Use 9am-5pm or 09:00-17:00. 12am means midnight and 12pm means noon. Do not mix formats as in 17:00pm. A comma separates paid periods, so an unpaid lunch is left out.
When should I add Week 2?
Add Week 2 only for a biweekly pay period. Review and apply it separately; valid text does not affect totals until applied. Weekly overtime is calculated separately for each week.
Does a 9–6 schedule mean overtime?
Not automatically. If 9am–6pm includes a one-hour unpaid lunch, enter 9am-12pm, 1pm-6pm for eight paid hours. Without that break it is nine paid hours. Enable the daily threshold only when that rule applies to your estimate; weekly and daily overtime minutes are never counted twice.
What does gross pay mean?
Gross pay is the estimate before taxes, deductions, benefits, or withholding: regular hours × hourly rate, plus overtime hours × hourly rate × overtime multiplier.
Can I use a different overtime rule?
You can change the weekly threshold, overtime multiplier, and optional daily threshold. Eligibility and local rules vary, so treat the result as an estimate.
How the estimate is reviewed
The time card calculator stores and totals work time as whole minutes before formatting the result. For general background on compensable time under U.S. federal law, consult U.S. Department of Labor Fact Sheet #22. Actual overtime eligibility, paid breaks, rounding rules, and recordkeeping duties can depend on location, contract, and worker classification.
No account required
Start calculating your week.
Enter one shift, paste the whole week, or use detailed rows. Review the applied entries, then copy, print, or export the result.